Maintain appropriate levels of confidentiality including staff personnel/salary issues, process items requiring approval, route documents for distribution, compose correspondence, manage confidential filing and faxing; process incoming mail, correspondence and email as requested for priority and distribution or follow-up, Facilitate contact between directors and senior managers with other individuals. Additional Administrative Resumes are available in our database of … (e.g., bibliography and footnotes, and document production), Assisting in formatting and optical enhancement of external presentations and refinement of expert report as well as deliverables, Coordinating domestic and international travel schedules and related reservations. Creates, maintains, updates and reconciles spreadsheets to support reporting and analysis for executive leadership, Organizes, prepares, and reviews reports. Independently identifies and initiates process improvement areas across department, site or function with limited direction Interaction involves regular communication requiring interpretation, persuasion and discretionary skills. Act as liaison with internal departments and parties outside of Promega to coordinate internal, external and Customer Experience (CuE) meetings, and any other customer related issues, Manage director’s Outlook calendar by ensuring priority meetings are scheduled and attended; look for opportunities to make the most efficient use of time and accept or decline meetings as appropriate. Polished Executive Administrative Assistant with 20+ years of proven experience supporting corporate senior level Executives and management team for a global Fortune 500 company Highly confidential … Making travel arrangements: book/revise flights, hotels, car, etc., place all key travel information on calendar according to time zone of destination, submit expense reports in a timely manner and manage corporate card billing and reconciliation, Managing purchasing cards, and managing procurement of supplies, devices and equipment, Managing filing, mail, org chart development, and other similar administrative activities to support executive, Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements for executive meetings, Facilitating and coordinating communications and administrative procedures across the team, and collaborating with a wide variety of senior administrators, A Bachelor's degree or equivalent experience and 7+ years of administrative experience required, Must have experience in supporting a senior executive in a fast paced environment, Must be proactive and solution oriented, looking for ways to add value and assist the executive and the team, Strong technical skills with the ability to learn new technology quickly and proficiently, Experience in working with confidential information, Customer service-focused with an ability to work collaboratively with others, Proficient on all Microsoft products including Excel, Word and Outlook, Provide administrative support to VP and other leaders of the Technology department including scheduling meetings, supporting with expense reports and travel arrangements, Provide basic financial and contract related support for purchase requisitions, Perform data gathering and research to support projects as needed, Prepare reports to be executive ready with input from various stakeholders and analysis teams, Provide support for onboarding and off-boarding of staff and contractors, Event Management (internal & external meetings/conferences), Provide operational support to teams leading special projects and initiatives, Certification in Business Studies (or equivalent) and 7+ years of administrative experience required, preferably in a global, public company, Must have experience in supporting executives in a fast-paced and demanding corporate work environment, Ability to be comfortable with ambiguity and capable of making appropriate decisions independently, MS Word, Excel, PowerPoint skills are a must and MS Project and Visio skills are preferred, Must have experience supporting high level executives in a fast paced environment, Flexibility and an approachable personality - with a demonstrated ability to multi-task and prioritize work with a strong attention to detail, Highly advanced MSOffice skills and technologically savvy (Word, Outlook, Excel & PowerPoint, Salesforce a plus), An understanding of how to leverage busy executives time and willingness to do what it takes to contribute to their success and the success of the company, Serve as a first point of contact for executive and developing systems to prioritize executive’s time and activities, Act as a lead on the facilitating and coordination of communications and administrative procedures across the team, Coordinating conference/meeting room set-up, ordering catering, and making logistical arrangements, A Bachelor’s Degree (or equivalent) and 5+ years of administrative experience required, preferably in a global, public company, Can-do attitude; must be proactive and solution-oriented, looking for ways to add value and assist the team, Establish and maintain effective and cooperative professional business relationships with all levels of management, employees and outside companies, Maintain Business Continuity Management contact information. stationary,business cards,etc, Plans and coordinates employee functions and activities, 7+ years exp as an Executive Assistant with 2+ years supporting an Officer,exp working in financial services a plus, Proficiency in Word,Excel,Power Point,and Outlook,Extremely Organized,professional etiquette,Ability to multi-task and work in a fast past environment,ability to meet tight deadlines,Excellent communication skills -written and verbal.Availability to work extended hours as necessary, Answers, screens and prioritizes incoming calls; takes and relays accurate messages in a timely fashion, Has experience – and is comfortable – speaking with senior management and accurately conveying important messages and information, Maintains Outlook calendars for a number of professionals; Schedules meetings and makes meeting room, video conference, conference call, restaurant and catering arrangements, Makes travel arrangements and processes travel expenses, Performs clerical and administrative activities including document preparation and distribution, Orders office supplies and maintains office supply inventory, Onboarding new hires, contractors and consultants, Provides basic administrative support to team members, Ensures confidential treatment of documents, following established security procedures, Aids with creation of presentations and spreadsheets, Organizes, prioritizes and maintains agenda and presenters for biweekly team meeting, Tracks organization structure and facilitates headcount changes through approval processes, Facilitates communication activities related to the LE (Legal Entity) Program, Identification of or assistance with process enhancements to improve productivity and quality, Coordinate team level activities including team meetings, steering groups, newsletters, team-building and other employee engagement related activities, Manage day-to-day work flow as well as additional tasks and activities supporting multiple team members as needs arise, Reporting and tracking of team deliverables and activities, Engage effectively with stakeholders at all management levels across Visa, and with external clients including merchants, financial institutions and other third party partners, Diary management and coordination of travel arrangements, Prepare documents in Word, Excel, and PowerPoint, This role at times requires off-hours responsiveness (for example when team members are in a different time zone), Bachelor's degree preferred or equivalent prior work experience (minimum of 4-6 years of experience), Willingness to be flexible and adapt quickly to changing priorities, assignments, and roles, Ability to manage multiple tasks, prioritise and assist multiple team members at the same time, Experience interacting with internal and external stakeholders, Proficient on all Microsoft products including PowerPoint, Excel, Word and Outlook, Demonstrated initiative and a proactive attitude, Good attention to detail and ability to deliver high quality work, Coordinate with innovation groups at leading banks, merchants, and VC-backed financial technology companies, Understand organization and how to “get things done” and pushing new, cutting edge ideas, Prepare “week ahead,” and “day ahead” briefings, Project management skills and ability to help drive internal processes quickly, Assist the SVP with his mission to showcase the future of commerce to the broader commerce eco-system that Visa leads globally, 5+ years of experience supporting a very high level executive for rigorous sectors such as investment banking, private equity or VC companies, Manage senior executive calendar that includes scheduling meetings and travel, video conferences, trainings (off-site and / or internal), group events and booking conference rooms, Prepare meeting materials including assisting with the creating of the presentation, handouts and other related materials as well as printing, binding and collating of materials, Process expense reports and provide general information to incoming calls regarding Accounts Payables, Purchasing, Travel Policy and Expense Reporting, Coordinate setup up of new employees and office space as needed, Provide back up assistance to other administrative support team members as needed, Support projects as needed for senior executives, Create and maintain a team calendar of marketing meetings and pitches for the Cap Markets Group, Liaise with the group members and their assistants from NY, LA and London offices, Create a group email address which includes the LA and London office team members, Keep the Group Heads informed of upcoming pitches and marketing meetings and assist to coordinate pre pitch items that need to be created, Enter prospects/engagements in to Salesforce and notify the deal team members of any business conflicts, provide them with the Exposure Reports and clear any conflicts when appropriate, Review Engagement and Opportunity reports to ensure that data is accurate (Fees, closing dates, etc. , organizes, prepares and reviews executive reports and presentations, arrange complex travel plans, itineraries, and agendas, Experience in an executive administrative capacity, Experience learning enterprise software tools including Oracle, Computer skills including Microsoft Office, Manages several calendars within the U.S. operations office, Works closely and effectively with the COO to keep him/her well informed of upcoming, Arranging complex and detailed travel plans, itineraries, agendas, and compiling documents for travel-related meetings, Expert level written and verbal communication skills, Strong work tenure: seven to ten years of experience supporting C-Level Executives, Experience and interest in internal and external communications, Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), SharePoint and Adobe Acrobat, Manages the workflow of multiple critical issues within a continuously adapting schedule for the assigned SE, cognitive of the criticality, sensitivity, and confidentiality of the issues both internally and externally within the client, other Intelligence Community organizations, and other Federal Organizations, Performs a comprehensive range of direct executive office support for a designated Senior Executive, Monitors and coordinates systemic impacts of e-mail for action items and gleans items from staff meetings and weekly reports that require action; creates a system to generate reminders of completion deadlines, Drafts and prepares non-routine letters, memos, documents, and various reports requiring comprehensive knowledge of methods, policies, regulations, procedures, and organization for the SE’s signature, Answers phones; places, screens, and refers calls to appropriate resources; takes messages and follows-up accordingly to ensure adequate resolution of issues and concerns, Researches and prepares background information and/or talking points papers, as needed on the meeting attendees and/or topics of interest for the meeting, Receives, sorts, and screens incoming mail; categorizes and prioritizes response needed. In some cases, may travel with Executive, Monitor phones and voicemail systems and answer or re-directs calls. To obtain a senior executive assistant position with a reputable organization where extensive accounting, communication and administrative expertise, will be applied for optimal office operations. Coordinate international travel and process expense reports Organize and maintain logistics of complex international business travel, incorporating visa processing for US and foreign nationals, and expense reporting, 25% Plans and executes complex global meetings for Global ITS leadership team, Quarterly Region Business Reviews, and Talent Reviews This includes balance amongst other key business meetings such as Board of Directors Meetings, Mondelēz International Leadership Team (MLT), Mondelēz International Leadership Council (MLC), Analyst Meetings, etc. Interacting with other administrative contacts at clients, internally and with vendors, Effectively prepare and edit presentation materials, using templates, layouts and formatting to create reusable content, Assist with preparation of meetings - booking conference rooms, scheduling conference calls, catering, etc, Compose and prepare memos, letters, and other correspondence; comprehension and grammar review as needed, Handle confidential information with the utmost discretion, Intimately know internal office functions such as, but not limited to, use of I-Expense, GetThere Travel, PeopleSoft, HR forms, purchase orders, purchasing card reconciliation, attendance, process payroll updates, technical support, etc, Maintain organization charts and email distribution lists, Prepare, run and / or format reports, from basic system queries, Assist with transitioning new hires into the organization including ordering equipment and help with their orientation and assimilation, Process department invoices and check requests through Accounts Payable, A contributing member of the Teradata Administrative Team, Extensive working knowledge and high proficiency with Microsoft Office Suite of products: PowerPoint, Excel, Word, and Outlook, Excellent written, verbal and interpersonal communication skills; strong editing and grammar skills. 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